Teacher Gradebook Printable (Free PDF)
WHAT IS THIS TEACHER GRADEBOOK? The marks are in three places: a notebook with coffee on it, a spreadsheet you can’t open on the classroom computer, and your memory — which is exactly where they shouldn’t be when report cards are due. This free teacher gradebook printable keeps the four records every teacher actually maintains…
WHAT IS THIS TEACHER GRADEBOOK?
The marks are in three places: a notebook with coffee on it, a spreadsheet you can’t open on the classroom computer, and your memory — which is exactly where they shouldn’t be when report cards are due. This free teacher gradebook printable keeps the four records every teacher actually maintains — a class roster, a grade tracking grid, an attendance tracker, and an assignment planner with notes — on clean printed pages that live in your binder, not on a server. This teacher gradebook printable is free to download – print as many copies as you like.
It is for classroom teachers, tutors, and teaching assistants who want a grade record that works when the wifi doesn’t. Software gradebooks are powerful right up until they lock you out, update mid-term, or demand a password you’ve changed three times. Paper never does any of that. A printed gradebook is the backup that becomes the source of truth: glanceable in a parent meeting, fillable mid-lesson, and still readable in ten years.
The design assumes the rhythm of a real term. One set of pages per class, sized for a full roster, with room for the steady stream of quizzes, homework checks, and projects that actually make up a grade. Nothing decorative, nothing fiddly — just grids that match how marks are really recorded: quickly, in pencil, between other things.
Plan the teaching around the tracking: our teacher planner printable handles lessons, meetings, and the weekly schedule, and if you teach your own children too, our homeschool planner printable keeps home learning in its own system. You’ll find both, plus the rest of the classroom and family sets, in our family printables collection.
Table of Contents
WHAT’S INSIDE THIS TEACHER GRADEBOOK PRINTABLE
CLASS ROSTER
A full-page class list with space for student names plus columns for the details you look up weekly: reading or group level, parent contact, allergies or notes. Fill it in during the first week and it becomes the page you reach for during seating plans, group work, and substitute days.
GRADE TRACKING GRID
The heart of the book: students down the side, assignments across the top, one cell per mark. Twelve assignment columns fit a term of major assessments, and the grid works for points, percentages, or letter grades — write the system you use in the header row and stay consistent. Averages are one pencil-and-calculator pass away at report time.
ATTENDANCE TRACKER
A compact daily register: names down the side, days across the top, one small cell per student per day. Mark present, absent, or late with a single letter. Patterns jump out on paper — the three Fridays in a row, the Monday-morning pattern — in a way they never do buried in an app.
ASSIGNMENT PLANNER
A forward-looking page for the work you set: assignment name, class, date set, date due, and a tick when it’s marked. Planning assessment dates on paper stops the classic pile-up where three classes all have projects due the same Friday.
NOTES & REMINDERS
Lined pages for everything that doesn’t fit a grid: parent conversations, behaviour notes, who owes you a permission slip, the brilliant seating change you thought of at lunch. Date each note as you write it — future you, writing reports, will be grateful.
HOW TO USE THIS TEACHER GRADEBOOK PRINTABLE
- Print one set of pages per class at the start of term. Roster first, then two or three grade grids and attendance pages — most teachers need a fresh grid roughly every twelve assessments.
- Fill in the roster during the first week, from your official class list. Add group levels and contact details as you learn them; the roster earns its keep all year.
- Enter marks in pencil, in the moment or the same day. A mark recorded within 24 hours is a fact; a mark reconstructed in June is a guess. Pencil keeps corrections clean.
- Take attendance on paper each morning, then transfer to the school system when convenient. The paper register is your instant record for fire drills, office queries, and “was she here Tuesday?”
- Plan assignments a month ahead in the assignment planner. Spread due dates across your classes deliberately — your marking weekends will thank you.
- Keep the pages in a binder or folder that stays in your classroom, with student initials instead of full names if the binder ever travels. At term’s end, the whole book is your report-writing evidence, ready to file.
PRINTING TIPS
Print at “Actual size” or 100 percent scale so the grid cells stay roomy enough for pencil marks. Standard 80 GSM paper is fine; a slightly heavier sheet survives a full term of binder life better. Print double-sided to keep the binder slim, or single-sided if you like to spread two pages flat. Print one fresh teacher gradebook printable for each class you teach — colour-coding the covers by class makes the right book a one-glance grab. Both A4 and US Letter versions are included, and the black-and-white design prints cleanly on any school printer.
FREQUENTLY ASKED QUESTIONS
How many students and assignments fit on the grids?
The roster and grade grid hold a full standard class, and the grade grid gives you twelve assignment columns per page — a term’s worth of major work for most classes. Print extra grids for assessment-heavy terms; the pages are designed to run in sequence in one binder.
Can I use this alongside our school’s gradebook software?
Yes — that’s exactly how most teachers use it. Paper is the fast daily record: marks and attendance captured in the moment. Transfer to the official system weekly or at report time, and keep the paper as your backup and evidence. When the software and your memory disagree, the paper wins.
Does it work for tutors and small groups?
Absolutely. For tutoring, one roster covers a whole client list, the grade grid becomes a progress tracker across sessions, and the notes pages hold per-student observations parents love to hear. Just print the sections you need — no need to use all four.
What should I do with the gradebook at the end of the year?
File it. The completed book is your evidence for grade queries, your reference when a student returns next year, and your best planning data for what to reteach. Store it somewhere dry and labelled by year and class. Your teacher gradebook printable is ready below in both A4 and US Letter.
DOWNLOAD YOUR FREE TEACHER GRADEBOOK
Every mark in one place, on paper that never logs you out. Download the free teacher gradebook printable PDF below in A4 or US Letter, print a set for each class, and start the term with the book already working.
Free forever · No email needed · A4 + US Letter included.
